-Brief Description of the Organization: Treasury and Trade Solutions (TTS), a core business of the Institutional Clients Group (ICG) at Citi, is a leading provider of cash management, treasury and trade services with a global network spanning more than 100 countries. -Position Overview: The Administrative Assistant is a critical utility within TTS that provide administrative support to the team and takes leading role on overall office administration include providing secretarial support to TTS head. The role is based in Taipei, Taiwan. The position requires constant interaction with TTS team and its partners, locally and regionally. -Responsibilities: ‧ Be the secretary to TTS head by providing administrative support to help ensure efficient running of the department, include administrative supports to the department staff. ‧ Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. ‧ Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. ‧ Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. ‧ Represents the executive by attending meetings in the executive's absence; speaking for the executive. ‧ Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. ‧ Maintains customer confidence and protects operations by keeping information confidential. ‧ Completes projects by assigning work to relevant staff; following up on results. ‧ Prepares reports by collecting and analyzing information. ‧ Secures information by completing data base backups. ‧ Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions. ‧ Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. ‧ Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. ‧ Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. ‧ Contributes to team effort by accomplishing related results as needed. ‧ Establishes seamless Procurement and Payable functions for the department. -Qualitative Dimensions and Requirements: ‧ A Graduates/Post graduates that is passionate with or without work experience that wanted to develop their administrative skills. ‧ Fun loving go getter with pleasant personality and good interpersonal acumen. ‧ Good command over English and Chinese Language, both written and oral communication. ‧ Co-operative, proactive with high sense of responsibility & teamwork ‧ Ability to work under pressure ‧ Attention to details with high accuracy in work; Strive for process improvement; ‧ Display the ability to prioritize effectively in order to meet routine administrative deadlines ‧ Flexible enough to work as per Business requirements. ‧ General Skills include but not limited to Administrative Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Conference and Training Management, Travel Logistics and Verbal Communication Education Level : Graduate/Post Graduate Primary Location : Taipei, Taiwan Schedule : Full- Time Shift : Day Job Employee Status : Regular Travel : Depend on needs Relocation : No Office Location / Address : Songzhi Road, Taipei, Taiwan PLEASE FORWARD YOUR RESUME AND PHOTO TO [email protected] --

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